Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions
The structure of your board is the foundation that allows it to take effective decisions. Aboard meetings typically begin with a formal call to order in which the chairperson welcomes everyone, introduces new members, and states the company’s vision and mission statement. The next step is typically to review and approve previous minutes of the meeting, which gives the board a foundation of understanding about the current state of the company.
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After the board has reviewed the previous performance, it’s now time to look towards the future, with strategies that can help increase awareness of the nonprofit, increase the number of members and donors, create fundraising opportunities, and transform ideas into practical actions for every department. In this portion of the board meeting the senior management team should present their ideas on growth and ask for input from the rest of the executive team. The board should then decide on a plan which can be implemented within the timeframe given.
It is also an opportunity to overcome any obstacles that might make it difficult to implement the plan, including budgetary concerns or time constraints. The board must come up with solutions that will help the company overcome these obstacles and move forward.
The portion of the board meeting usually includes any special announcements, celebrations, or condolences by the attendees as well as important changes to the agenda for the following session. After that, the chairperson of the board typically concludes the meeting by stating the end time so that the secretary can write it in the minutes.